The infrastructure of the Electronic General Meeting System (e-GEM) developed by Merkezi Kayıt Kuruluşu (MKK) has been upgraded to expand its scope beyond company general assemblies, now enabling general meetings for other institutions and organizations such as sports clubs, unions, and cooperatives.
e-GEM serves as a centralized platform for holding general assemblies in compliance with the relevant special legislation applicable to different institutions. In this new phase, the system can now be accessed directly via a web browser, eliminating the need to download a separate application. With this enhanced infrastructure, e-GEM is now capable of supporting large-scale general assemblies involving multiple institutions beyond companies.
Additionally, the integration of e-GEM with the Public Disclosure Platform (PDP) has been expanded. Alongside the general assembly call made via PDP, the PDP announcement link is now automatically reflected in e-GEM, enabling shareholders to access both the call and related documents seamlessly.
e-GEM now supports different types of voting mechanisms (e.g., separate, collective) tailored to the legal entity’s requirements. Another key enhancement allows general assembly meeting minutes to be electronically signed within e-GEM, eliminating the need for a wet signature. Furthermore, board members who are not shareholders or representatives can now participate in and follow meetings via e-GEM.
e-GEM Cited as a Best Practice by the OECD
Commenting on the system’s enhancements, MKK CEO and Board Member Dr. Ekrem ARIKAN highlighted that e-GEM has been successfully implemented in Indonesia’s capital markets since 2020. He stated:
“During the design and development phases, we adhered to international standards and regulations recognized as best practices globally and sought alignment with developed market frameworks. The result is a system that is fully compliant with international regulations and standards. Developed entirely in-house using MKK’s own resources, this domestic software is built on an infrastructure that is both user-friendly and export-ready. While various electronic participation solutions exist worldwide, no other system enables end-to-end management of general assembly processes for companies, shareholders, and investment institutions. e-GEM stands out as a pioneering solution, distinguished by its compliance with foreign regulations and its ease of use.”
Dr. Arıkan further emphasized that e-GEM provides opportunities beyond international recommendations:
“e-GEM was recognized as a best practice by the Organisation for Economic Cooperation and Development (OECD) in its review of electronic general assembly systems. Additionally, it has been referenced in various foreign articles, reports, and studies—including parliamentary working groups—and has been recommended as the most comprehensive and best-practice system that fully meets its intended objectives. Notably, by removing all barriers to cross-border voting, e-GEM has significantly improved corporate governance standards and created a competitive advantage for attracting foreign investment to our country.”
Dr. Arıkan also noted that the new infrastructure has been designed with modern technology, prioritizing scalability, performance, and maximum security. Additionally, its functionality has been enhanced to meet emerging user needs, while accessibility has been improved across different browsers and devices.
e-GEM: Making General Assembly Processes More Efficient
MKK Legal Services Director Özgür BÜLBÜL outlined the key benefits of e-GEM:
“Ensuring effective shareholder participation in general assembly meetings has become a core principle of international corporate governance. Recently, removing obstacles to shareholder voting has gained increasing importance, particularly within the framework of corporate governance practices. Many global regulations now include recommendations and model provisions aimed at facilitating investor participation and strengthening financial market sustainability. In Türkiye, both our Commercial Code and Capital Markets Law have established a framework that encourages shareholder participation in general assembly meetings. Thanks to e-GEM, companies can access detailed insights into their general assembly meetings, including shareholder voting records, objections, questions posed, and agenda voting ratios. This enables companies to better assess shareholder concerns and shape corporate policies accordingly. With e-GEM, shareholders can now conduct legally valid general assembly meetings in a secure, end-to-end digital environment.”
